Office Assistant

We are looking for a professional and responsible Office Assistant to provide front office administrative support assisting in daily office needs and managing our company’s general administrative activities

Requirements

  • Minimum 1-2 Years Prior Office Experience
  • High School Diploma. Some College Preferred
  • Experience in Microsoft Office - Word, Excel, Outlook and Adobe, Procore -not required but preferred
  • Ability to take direction and work independently
  • Strong Organizational Skills & Multitasking Abilities
  • Excellent Customer Service Skills
  • Reliable/Dependable
  • Self-Motivated
  • Efficient with Time Management
  • Friendly and Upbeat Personality

DUTIES:

  • First point of contact when someone calls or visits
  • Answer, screen, and direct incoming calls
  • Greeting and assist visitors
  • Preparing all close-out documents when projects are complete
  • Request and track insurance certificates, master subcontracts and W-9’s
  • Putting together Invitations to Bid as needed
  • Assist Project Coordinators and Accounting team as directed/needed
  • Ordering Drawings
  • Receiving, stamping, sorting, and distributing daily incoming mail, and packages
  • Prepare all FedEx, UPS packages
  • Order office supplies and groceries, Staples, Office Depot, Safeway, and Costco
  • Keep office and Break Area cleaned and organized
  • File, scan, and archive documents
  • Keep conference rooms orderly and schedule conference room usage as needed
  • Running errands when needed to job site, client’s offices, or architects office

EDUCATION

  • Required High School diploma or equivalent

LICENESES & CERTIFICATES

  • Valid driver’s license

We offer competitive market pay based on experience, excellent benefits package that includes 401K, medical, dental, vision and life insurance.

Apply today by emailing your resume to careers@vulcanconstructioninc.com