Project Coordinator

We are looking for a professional and responsible Project Coordinator to provide support to Project Managers, responsible for managing all administrative aspects of a construction project.

DUTIES:

  • Support the Project Managers in with all aspects of the project from start to finish
  • Assist the Project Manager in the bidding process of new projects
  • Set up bid folder
  • Send out invitation to bid for job walk
  • Create a subcontractors bid list
  • Gathering all proposals
  • Request building owner name and address, building requirements,
  • For billing purposes request where the client would like your invoices to be sent or emailed with any specific requirements for invoicing
  • Entering job start form for new project and setting it up in Procore
  • Entering the budget into Procore
  • Prepare all work orders
  • Prepare owner change orders, subcontractor change orders and managing change order log
  • Track all subcontractor documents
  • Requesting all Submittals, entering and submitting to the client and Architect. Managing the submittal log, follow up on submittals; track long-lead items
  • Draft and log RFI’s when requested too
  • Support the project team in all aspects
  • Assist with updating and uploading all project drawings to Procore, and distributing to subcontractors
  • Ensuring subcontractor insurance is up to date and requestion COI’s for all new projects
  • Communication with Clients, Subcontractors, Architect and Engineers
  • Assist with the arrangement meetings
  • Attending weekly meeting, conference calls or site visits as needed; Note-taking, preparing meeting minutes
  • Close out Projects in a timely manner

REQUIREMENTS:

  • 3 years construction industry experience in an administrative role i.e. Project Coordinator, Project Assistant/Administrator or Contracts Administrator
  • Experience in Microsoft Office - Word, Excel, Outlook, Adobe, Procore
  • Ability to take direction and work independently
  • Strong Organizational Skills & Multitasking Abilities
  • Excellent Customer Service Skills
  • Reliable/Dependable
  • Self-Motivated
  • Efficient with Time Management
  • Friendly and Upbeat Personality

EDUCATION

  • Required High School diploma or equivalent
  • Preferred – Associates degree or higher

LICENESES & CERTIFICATES

  • Valid driver’s license

We offer competitive market pay based on experience, excellent benefits package that includes 401K, medical, dental, vision and life insurance.

Apply today by emailing your resume to careers@vulcanconstructioninc.com