Project Coordinator
We are looking for a professional and responsible Project Coordinator to provide support to Project Managers, responsible for managing all administrative aspects of a construction project.
DUTIES:
- Support the Project Managers in with all aspects of the project from start to finish
- Assist the Project Manager in the bidding process of new projects
- Set up bid folder
- Send out invitation to bid for job walk
- Create a subcontractors bid list
- Gathering all proposals
- Request building owner name and address, building requirements,
- For billing purposes request where the client would like your invoices to be sent or emailed with any specific requirements for invoicing
- Entering job start form for new project and setting it up in Procore
- Entering the budget into Procore
- Prepare all work orders
- Prepare owner change orders, subcontractor change orders and managing change order log
- Track all subcontractor documents
- Requesting all Submittals, entering and submitting to the client and Architect. Managing the submittal log, follow up on submittals; track long-lead items
- Draft and log RFI’s when requested too
- Support the project team in all aspects
- Assist with updating and uploading all project drawings to Procore, and distributing to subcontractors
- Ensuring subcontractor insurance is up to date and requestion COI’s for all new projects
- Communication with Clients, Subcontractors, Architect and Engineers
- Assist with the arrangement meetings
- Attending weekly meeting, conference calls or site visits as needed; Note-taking, preparing meeting minutes
- Close out Projects in a timely manner
REQUIREMENTS:
- 3 years construction industry experience in an administrative role i.e. Project Coordinator, Project Assistant/Administrator or Contracts Administrator
- Experience in Microsoft Office - Word, Excel, Outlook, Adobe, Procore
- Ability to take direction and work independently
- Strong Organizational Skills & Multitasking Abilities
- Excellent Customer Service Skills
- Reliable/Dependable
- Self-Motivated
- Efficient with Time Management
- Friendly and Upbeat Personality
EDUCATION
- Required High School diploma or equivalent
- Preferred – Associates degree or higher
LICENESES & CERTIFICATES
- Valid driver’s license
We offer competitive market pay based on experience, excellent benefits package that includes 401K, medical, dental, vision and life insurance.
Apply today by emailing your resume to [email protected]